https://www.stackroom.io/blog Practical writing on asset tracking, custody and keeping equipment accounted for. en https://www.stackroom.io/blog/multi-office-asset-management https://www.stackroom.io/blog/multi-office-asset-management Branch networks fail at this in one of two directions: a single flat list nobody can use, or a spreadsheet per office that nobody can consolidate. Both are avoidable. Wed, 16 Sep 2026 17:36:51 GMT Daniel Whitfield By industry https://www.stackroom.io/blog/school-equipment-management https://www.stackroom.io/blog/school-equipment-management Departments won't share a register unless they can keep theirs separate, and students won't use anything that needs a member of staff at a desk. Both are solvable. Wed, 16 Sep 2026 17:36:50 GMT Varsha Nair By industry https://www.stackroom.io/blog/professional-services-asset-management https://www.stackroom.io/blog/professional-services-asset-management Confidential data on devices that move between clients and offices, and a partnership that would rather not discuss whose laptop went missing. Custody is the whole answer. Wed, 16 Sep 2026 17:36:50 GMT Dia Fernandes By industry https://www.stackroom.io/blog/remote-hybrid-equipment-management https://www.stackroom.io/blog/remote-hybrid-equipment-management When a courier delivers the laptop, the handover moment vanishes — and with it the moment somebody accepts responsibility. Here's what replaces it. Wed, 16 Sep 2026 17:36:49 GMT Maya Oduya By industry https://www.stackroom.io/blog/it-equipment-management-growing-teams https://www.stackroom.io/blog/it-equipment-management-growing-teams Doubling headcount breaks whatever you were doing before. Here's what to put in place at fifty people so you're not reconstructing it at two hundred. Wed, 16 Sep 2026 17:36:48 GMT Steven Marsh By industry https://www.stackroom.io/blog/asset-management-policy https://www.stackroom.io/blog/asset-management-policy What an asset management policy should cover, how long it should be, and the clauses that make the difference between a document people follow and one they file. Wed, 16 Sep 2026 17:36:48 GMT Dia Fernandes Compliance & audit https://www.stackroom.io/blog/physical-verification-of-fixed-assets https://www.stackroom.io/blog/physical-verification-of-fixed-assets How to plan and run a physical verification, what evidence it has to leave behind, and how to handle the discrepancies it inevitably produces. Wed, 16 Sep 2026 17:36:47 GMT Dia Fernandes Compliance & audit https://www.stackroom.io/blog/what-is-a-fixed-asset-register https://www.stackroom.io/blog/what-is-a-fixed-asset-register What a fixed asset register is for, the fields it has to carry, how it differs from an operational asset register, and how to build one that stays true. Wed, 16 Sep 2026 17:36:46 GMT Dia Fernandes Compliance & audit https://www.stackroom.io/blog/asset-audit-requirements https://www.stackroom.io/blog/asset-audit-requirements Not a list of what you believe you own. A verified count, on a date, by a named person, with discrepancies attached — and why that is a different artefact from a register. Wed, 16 Sep 2026 17:36:46 GMT Dia Fernandes Compliance & audit https://www.stackroom.io/blog/preventive-maintenance-schedule-equipment https://www.stackroom.io/blog/preventive-maintenance-schedule-equipment How to decide what needs scheduled servicing, set sensible intervals, keep statutory inspections from lapsing, and avoid the schedule everyone ignores. Wed, 16 Sep 2026 17:36:45 GMT Daniel Whitfield Cost & lifecycle https://www.stackroom.io/blog/employee-equipment-agreement https://www.stackroom.io/blog/employee-equipment-agreement What belongs in an equipment handover agreement, what makes one enforceable in practice, and why a signature at the moment of handover changes behaviour. Wed, 16 Sep 2026 17:36:45 GMT Varsha Nair Custody & accountability https://www.stackroom.io/blog/straight-line-vs-written-down-value-depreciation https://www.stackroom.io/blog/straight-line-vs-written-down-value-depreciation The two methods most asset registers offer, what each does to book value, and how to choose one for equipment you actually use rather than for the accounts. Wed, 16 Sep 2026 17:36:44 GMT Steven Marsh Cost & lifecycle https://www.stackroom.io/blog/amc-vs-cmc-vs-warranty https://www.stackroom.io/blog/amc-vs-cmc-vs-warranty Three kinds of cover, routinely confused, with materially different consequences when something breaks. What each includes, how they overlap, and what to record. Wed, 16 Sep 2026 17:36:43 GMT Varsha Nair Cost & lifecycle https://www.stackroom.io/blog/repair-or-replace-equipment-decision https://www.stackroom.io/blog/repair-or-replace-equipment-decision Most organisations make this call on instinct, because the four facts that should decide it live in four different places — or nowhere at all. Wed, 16 Sep 2026 17:36:43 GMT Steven Marsh Cost & lifecycle https://www.stackroom.io/blog/cost-of-lost-equipment https://www.stackroom.io/blog/cost-of-lost-equipment Replacement price is the smallest part of it. Four other costs that rarely make it into the figure, and a method for producing a number you can defend. Wed, 16 Sep 2026 17:36:42 GMT Steven Marsh Buying guides https://www.stackroom.io/blog/asset-management-for-small-business https://www.stackroom.io/blog/asset-management-for-small-business You don't need a system designed for a 5,000-asset estate. Here's a setup that takes an afternoon and covers what actually goes wrong at twenty to two hundred items. Wed, 16 Sep 2026 17:36:41 GMT Varsha Nair Buying guides https://www.stackroom.io/blog/spreadsheet-vs-asset-management-software https://www.stackroom.io/blog/spreadsheet-vs-asset-management-software A spreadsheet is a perfectly good asset register right up until it isn't. Five signals that you've crossed the line, and what breaks first. Wed, 16 Sep 2026 17:36:41 GMT Varsha Nair Buying guides https://www.stackroom.io/blog/asset-tracking-roi https://www.stackroom.io/blog/asset-tracking-roi Most business cases for asset tracking lead with recovered equipment, which is the hardest number to defend. Here are four that are easier to evidence and usually larger. Wed, 16 Sep 2026 17:36:40 GMT Steven Marsh Buying guides https://www.stackroom.io/blog/asset-management-software-cost https://www.stackroom.io/blog/asset-management-software-cost Pricing models matter more than list prices in this category, because the model decides what you end up tracking. Here's how the four common ones actually behave. Wed, 16 Sep 2026 17:36:39 GMT Deepak Chauhan Buying guides https://www.stackroom.io/blog/why-company-equipment-goes-missing https://www.stackroom.io/blog/why-company-equipment-goes-missing It's almost never theft. It's a chain of perfectly well-meant handovers where, at some point, nobody was actually responsible. That's a paperwork problem, and paperwork problems have fixes. Wed, 16 Sep 2026 17:36:39 GMT Daniel Whitfield Custody & accountability https://www.stackroom.io/blog/why-asset-registers-go-out-of-date https://www.stackroom.io/blog/why-asset-registers-go-out-of-date Your register isn't wrong because people are careless. It's wrong because updating it costs more effort than skipping it. Here's where that cost hides. Wed, 16 Sep 2026 17:36:38 GMT Deepak Chauhan Operations