Field service & facilities
Movable equipment, finally under control
For field service and facilities teams whose assets are constantly on the move — track custody, location and maintenance in one place.
The problem
Sound familiar?
- Assets move between technicians and buildings with no trail.
- Maintenance backlogs cause avoidable downtime.
- No single source of truth for what you own and where it is.
How Stackroom helps
Everything you need, in one place
Custody per technician
Every asset tied to the person holding it, with a signed handover.
Preventive maintenance
Tickets, statuses and reminders keep equipment serviced on time.
Scan anywhere
QR labels turn any phone into an instant asset lookup.
How it runs
What this looks like day to day
- 1Load
Stock the van
Equipment assigned to a vehicle or technician is recorded, so what is on board is known before the first job of the day.
- 2Work
Scan as you go
Technicians scan when using or moving equipment, so the record updates without a separate reporting step at the end of the shift.
- 3Swap
Move kit between technicians
Direct handovers are recorded as transfers, so the chain stays intact even when equipment never returns to a depot.
- 4Service
Keep tools working
Servicing and warranty dates warn ahead, so a tool failing mid-job becomes rarer and planned rather than reactive.
In detail
The questions that come up next
Why treat a van as a location?
Because that is where the equipment actually lives. Treating vehicles as locations means the register reflects reality for a mobile workforce, rather than pretending everything sits in a store room it rarely visits.
What happens when a technician leaves?
Their assigned equipment is listed, so recovery is a checklist rather than a search. For a mobile team this is often the largest single source of unrecovered kit.
Can we see utilisation across the fleet?
Yes. Assignment and booking history shows what is heavily used and what is idle, which informs whether to buy more or redistribute.
Does it handle parts as well as tools?
Yes. Consumable parts can be tracked as quantity per van, so restocking is based on figures rather than on a technician's estimate.
FAQ
Questions, answered
Can equipment be assigned to a vehicle rather than a person?
Yes. Vehicles work as locations, so van stock is tracked distinctly from what an individual technician holds personally.
Does it work offline in the field?
Yes. Scans and updates queue on the device and sync when back in coverage, which is essential for basements, rural areas and plant rooms.
How do technicians hand equipment to each other?
Record it as a transfer so custody moves directly between them, without a round trip through the depot the equipment never made.
Can we prove a tool was on site for a job?
Yes. Scan history is timestamped and located, so you can evidence what equipment was present and when.
What if a technician uses their own tools?
Personally owned items can be recorded and marked as such, so the register distinguishes company property from personal kit.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.