One register for the whole estate
Laptops, monitors, phones, lab instruments and AV kit in one place, with serial numbers, warranty dates and the person responsible.
Stackroom platform
Every asset you issue, signed for.
Track the laptops, instruments and kit your organisation hands to its own people.
Free to start · No credit card · Works offline
Northgate Research
Avecta Health
Meridian Studios
Cedar University
Baseline Legal
Vertex Technologies
app.stackroom.io — Assets
Search assets, people, sites…
AddDCAssets
● synced+42
1,284
Total assets
live
312
On 6 sites
−3
18
Due service
AssetHeld bySiteStatus
DeWalt Impact Driver
AST-1042
A. Rivera
North Site
In use
Canon C70 Cinema
AST-1043
Studio B
Depot 2
Booked
Hilti Rotary Hammer
AST-1051
—
Yard A
Available
DJI Mavic 3 Kit
AST-1067
M. Chen
Van 4
In use
Fluke Multimeter
AST-1072
—
West Lot
Maintenance
What changes
The first quarter usually looks like this
90%
Less unrecovered kit
Signed issue records mean laptops come back at offboarding.
$2,400
Saved each month
Mostly equipment that no longer quietly needs replacing.
6x
Faster audits
Counts run from a phone instead of a clipboard and a Friday.
1 day
To go live
Import the register, print labels, issue something real.
Smarter tracking, smoother handovers
Issue equipment, keep it serviced, and get it back again, without anyone maintaining a spreadsheet on the side.
Issuing, simplified
Hand a laptop over against a name and a signature, from the store cupboard or from a phone. The record updates the moment it leaves, and again when it comes back.
Custody and accountabilityMacBook Pro 14 issued to J. OkaforSigned 09:41 · Floor 3 store
Dell U2723 monitor issued to R. NayarSigned 11:02 · Facilities
Bosch torque driver returned by T. WeissChecked in 16:20 · Workshop
Open issues today12
Built for the store cupboard and the spreadsheet it replaces
Signed custody
Assets leave against a name and a signature, so accountability is a record rather than an argument at offboarding.
Loans and bookings
Shared kit is reserved ahead, and availability is checked before a booking is accepted.
Renewals and service
Warranty expiry, licence renewal and service windows raise their hand in advance.
Audits
Counts run from a phone and export clean when finance or the auditor asks.
Departments see their own kit, and nothing else
Give the lab, the studio and the service desk their own view, while IT keeps the estate wide picture. Roles decide who can issue, retire, or just look.
How it works
Four steps, then it runs itself
Register
Get the whole estate on the books
Import the asset register you already keep in a spreadsheet, then print QR labels for anything that is missing one.
Issue
Sign it out to a person
A laptop leaves the store cupboard against a name and a signature, so ownership is recorded rather than remembered.
Track
See where the estate sits
Filter by department, floor, or holder. Every scan updates the record, so the register stops drifting out of date.
Recover
Get it back before it is written off
Return dates, licence renewals and service windows surface early, with the holder and the asset already attached.
“Offboarding used to mean chasing three people for a laptop. Now it is one screen, and the kit comes back the same week.”
A shared spreadsheet cannot do this
Where most teams are
- A tab that nobody updates after week two
- Nobody is sure who has the spare monitor
- Leavers keep their laptop for months
- The auditor asks and the hunt begins
Where Stackroom puts you
- A register that updates itself on every scan
- Each asset shows its holder and location
- Offboarding lists everything still out
- Audit exports in a couple of minutes
It fits the stack you already run
REST APIWebhooksCSV and XLSXSlackTeamsQuickBooksXeroZapier
Secure by default
- Roles and permissions
- Tenant isolation
- Full audit trails
Questions
Before you ask
Is this only for IT hardware?
No. Teams run it for laptops and phones, but equally for lab instruments, AV and studio kit, tools, medical devices and anything else issued out of a store cupboard. If it has a serial number and a person responsible, it fits.
How long before we are actually tracking?
Import your existing register in the morning and issue your first signed asset the same afternoon. There is no implementation project and no professional services line.
What happens when someone leaves?
Offboarding shows everything still assigned to that person, so the laptop, the monitor and the licence come back before their last day rather than three months later.
Do we pay per asset?
No. Pricing scales with your team rather than your item count, so adding another monitor never costs extra. Plans are served from our live pricing API, so what you see is current.
Does it work when the store cupboard has no signal?
Yes. The mobile app is offline first. Scan and issue in a basement store room, and everything syncs the moment the device is back on the network.
Your estate, always current
Every issue, return and audit writes straight to the register, so the picture you open on Monday is the one your team is actually working from.
Know what you own, and who has it
Import your register, print a sheet of labels, and issue your first signed asset before the end of the day.