Features

Broader than any single tool — and it all works together

Custody, geo scan map, bookings, maintenance, audits, reports and offline mobile, in one connected platform.

What features does Stackroom include?

Stackroom includes an asset register with QR labels and a scan map, custody and signed checkout, bookings and reservations, maintenance tickets, warranty, AMC and CMC cover, cycle-count audits, depreciation and disposal, a reports library, offline iOS and Android apps, and a REST API with signed webhooks.

Track & locate

A single register for every asset, and a live map of where it's been.

Stackroom dashboard — asset counts by status, recent activity and items needing attention — The register at a glance: counts by status, what is overdue, and what needs attention today.

Asset register & QR labels

One record per asset with photos, custom fields, condition and serial. Print QR labels and scan to view.

Geo scan map

Every scan drops a pin. A clustered map with filters shows the latest location of each asset.

Hierarchical locations

Site, building, room and sub-location. Filter by a parent to see everything beneath it, across every site you run.

Global search

Find any asset, person or location instantly from anywhere in the app.

Custody & accountability

Know who has what, and prove it.

Stackroom assignments list — every checked-out asset with its holder and checkout date — Assignments: who holds what, since when, with overdue and due-soon surfaced.

Custody & assignments

Assign, reassign and return with a held-by date and the current holder always visible.

Signatures & PDFs

Capture handover, return and clearance signatures on-device, with auto-generated PDF agreements.

Checkout approvals

Optional request-and-approve workflow with notifications for high-value gear.

Bookings & scheduling

Reserve shared gear without collisions.

Screenshot to come

The booking calendar with an availability conflict caught at the point of reserving.

Availability is checked before a reservation is accepted, so two teams never claim the same item.

Bookings & calendar

Reserve gear ahead with availability and overlap checks, on a shared calendar.

Automatic transitions

Start, return, overdue and no-show states move on their own via scheduled jobs.

Maintenance, warranty & reminders

Stay ahead of everything that expires.

Stackroom service and cover — warranty, AMC and CMC contracts with renewal dates and providers — Warranty, AMC and CMC contracts against the asset, with the claim contact where the repair is authorised.

Maintenance tickets

Send to maintenance, track tickets through statuses, and keep the full service history.

Warranty, AMC & CMC cover

Manufacturer, extended and annual/comprehensive maintenance contracts with policy numbers, claim contacts, cover cost and renewal chains — warned before they lapse.

Smart reminders

Custom and system reminders with snooze, dismiss and done — in an inbox and on the dashboard.

Audits & reporting

Verifiable counts and exports on tap.

Stackroom audits list — cycle counts by scope with verification progress and missing counts — Cycle counts scoped to a floor or department, walked on a phone, verified per item.

Cycle-count audits

Verify assets present or missing, close with a signed note, and record the custodian.

62-template report library

Register, value by site or department, depreciation schedule, maintenance spend, overdue check-outs, audit findings — with CSV and XLSX export.

Platform & integrations

Multi-tenant, configurable, and connected.

Screenshot to come

The API keys screen beside the webhook delivery log, showing attempts and status codes.

Scoped keys and 41 signed webhook events, each delivery retried and recorded.

Roles & multi-tenant

DB-driven configurable roles, org isolation, activity feed and in-app notifications.

Offline-first mobile

Scan, issue and count from a phone, with a local queue that syncs on reconnect — basements and riser cupboards included.

API & webhooks

REST API with keys and webhooks to connect Stackroom to the rest of your stack.

Insights & dashboards

Built-in charts and insights on your assets, custody and activity across the org.

FAQ

Questions about the feature set

Does Stackroom handle depreciation?

Yes. Assets carry a purchase cost, method and useful life, with straight-line and written-down-value calculations producing a current book value, plus a depreciation report you can export for finance.

Can Stackroom track warranties and service contracts?

Yes, and it distinguishes between them. Manufacturer and extended warranties, annual maintenance contracts and comprehensive contracts are each recorded against the asset with provider, policy number, cost and expiry, and reminders fire before the date rather than after.

Are reports included on every plan?

The report library is part of the product rather than an add-on module, with plan capacity differing rather than the feature itself. Exports are CSV and XLSX so finance and audit can work with them directly.

Does Stackroom have an API?

Yes — a documented REST API with scoped API keys, plus 41 signed webhook events covering checkouts, returns, warranty expiry and audits, delivered with retries and a delivery log. The OpenAPI (Swagger) specification is public.

Which features are limited by plan?

Capacity and the advanced capabilities differ by plan, but every plan includes unlimited users, the mobile apps, QR labels and offline sync. Current plan contents are listed on the pricing page, served from the billing API rather than written into the page.

Ready to know where every asset is?

Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.