Healthcare & labs
Calibration, warranty and compliance in one record
Track clinical and lab equipment through its whole lifecycle — calibration schedules, warranties and audit-ready compliance records.
The problem
Sound familiar?
- Calibration and maintenance dates are easy to miss.
- Warranty claims lapse because no one tracked the date.
- Compliance evidence is scattered across spreadsheets.
How Stackroom helps
Everything you need, in one place
Calibration & maintenance
Schedule, track and record every service on the asset's history.
Warranty tracking
Never miss a claim — reminders fire before warranties expire.
Audit-ready records
Signed cycle counts and exports keep you inspection-ready.
How it runs
What this looks like day to day
- 1Register
Record devices and instruments
Equipment is registered with serial numbers, purchase details and the service regime it requires.
- 2Assign
Track by ward or department
Assignment to a department or ward reflects how clinical equipment actually moves, rather than pretending it stays in one room.
- 3Maintain
Keep calibration and servicing current
Calibration and servicing dates warn ahead, so devices are not used outside their certification window.
- 4Evidence
Produce records for inspection
History, servicing and audit records are exportable, so an inspection is answered from the system rather than from a filing cabinet.
In detail
The questions that come up next
Why does device servicing tracking matter most here?
Because a device used outside its service or calibration window is a patient-safety and compliance issue, not just a maintenance oversight. Advance warning attached to the device is what prevents it, and the audit trail is what evidences it afterwards.
Can we restrict who can move or retire equipment?
Yes. Roles govern who can issue, edit and retire, so clinical equipment is not reassigned or written off without appropriate authority.
How does this handle equipment shared between wards?
Assignment can move between departments with a full history, so equipment that circulates is still traceable to where it was and when.
What about documentation for inspections?
Certificates and service records attach to the device, so the evidence sits with the item and can be exported on request.
FAQ
Questions, answered
Can we attach calibration and service certificates?
Yes. Documents attach to the device record, keeping evidence and due dates together rather than in separate systems.
Does it support audit trails for compliance?
Yes. Changes, movements and custody are logged with user and timestamp, and can be exported for inspection.
Can access be restricted by department?
Yes. Roles and departmental scoping control who sees and changes what, so wards manage their own equipment appropriately.
Is patient data involved?
No. Stackroom tracks equipment as property, not clinical or patient information, which keeps the data footprint deliberately narrow.
Can we flag a device as out of service?
Yes. Status changes remove it from active use and record why, so it is not picked up and used while awaiting repair.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.