IT asset management
Keep every laptop and device accountable to a person
Track the devices your staff carry, who they're assigned to, and their whole lifecycle — with the custody and audit trail IT teams need.
The pain
Sound familiar?
- Laptops are assigned informally and drift off the books.
- Onboarding and offboarding device handover is manual and error-prone.
- You can't prove which device a person has when they leave.
How Stackroom helps
Everything you need, in one place
Devices assigned to people
Every device tied to a person with a signed handover, so accountability is never in question.
Roles & access
Configurable, DB-driven roles control who can view, assign and edit across your fleet.
Audit-ready
Cycle counts, custody history and exports keep your fleet clean for security and finance reviews.
How it runs
What this looks like day to day
- 1Onboard
Issue on day one
A new starter is assigned their laptop, monitor and peripherals against their name, with a signature, so ownership is established from the first day.
- 2Operate
Keep the estate current
Assignments, moves between departments and repairs update the record as they happen, so the register does not drift out of date between audits.
- 3Renew
Stay ahead of warranty and licence dates
Hardware warranty and software renewal dates warn in advance, so decisions are planned rather than forced.
- 4Offboard
Recover before the last day
A leaver's page lists everything outstanding, so equipment and licences come back on schedule instead of months later.
In detail
The questions that come up next
How does this differ from an MDM?
An MDM manages the device's configuration and security posture. Stackroom tracks the asset as property: who holds it, what it cost, what it is worth, when its warranty ends and whether it came back. The two answer different questions and are commonly run alongside each other.
Can we track software licences too?
Yes. Licences and subscriptions can be tracked with renewal dates and seat counts, so the renewal is a decision rather than a surprise invoice.
What about equipment for remote staff?
Assignment is to a person rather than a desk, so home-based equipment is tracked exactly like anything else, which is usually where estates lose visibility first.
Does it help with insurance and finance?
Yes. Purchase values, depreciation and totals by department give finance the figures they ask for, without a separate spreadsheet maintained in parallel.
FAQ
Questions, answered
Can we import from our existing asset spreadsheet?
Yes. Export to CSV and import it. Categories, locations and custom fields map across, so you are not re-keying an estate that already exists.
Does it only handle laptops and phones?
No. Teams run the same register for lab instruments, AV kit, tools and test equipment. Anything with a serial number and a person responsible fits the same model.
How do we handle equipment shared by a team?
Shared items can be assigned to a department rather than an individual, and bookings handle the case where several people need the same item at different times.
Can helpdesk staff see the estate without editing it?
Yes. Roles control who can view, issue, edit and retire, so support staff can look up a device without being able to change the register.
What happens to an asset at end of life?
Retire it with a reason and a date. It leaves the active register but stays in history, so past audits and depreciation records remain intact.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.