Utilities & energy
One system for gear across every crew and install
Solar, telecom and utility crews move expensive kit between sites daily. Keep it tracked, assigned and maintained without the paperwork.
The problem
Sound familiar?
- High-value equipment moves between crews with no clear owner.
- Compliance and calibration deadlines are easy to miss.
- Multi-site coordination lives in spreadsheets and phone calls.
How Stackroom helps
Everything you need, in one place
Geo scan history
Track where each asset has been across every install and depot.
Compliance audits
Cycle counts and signed verifications keep you inspection-ready.
Fast field capture
Scan to view, assign or increment stock in seconds, even offline.
How it runs
What this looks like day to day
- 1Assign
Kit follows the crew
Test equipment and tooling are issued to the crew responsible, so accountability travels with the team rather than sitting with a depot.
- 2Deploy
Track across a wide area
Scans record location across a distributed network, so equipment spread over a region stays visible without manual reporting.
- 3Calibrate
Keep instruments in date
Calibration intervals warn ahead, so instruments are not used out of certification and work does not have to be repeated.
- 4Audit
Evidence on demand
Counts and history produce the records a regulator or auditor asks for, without assembling them retrospectively.
In detail
The questions that come up next
Why is calibration tracking the priority here?
Because using an out-of-calibration instrument can invalidate the work performed with it. The cost is not the instrument, it is repeating the job and the compliance exposure. Dates attached to the asset with advance warning is the whole mechanism.
How does this handle a geographically spread estate?
Location comes from scans, so a crew updating an asset in the field updates the central register immediately. There is no depot-by-depot reconciliation step.
Can we segment by region or depot?
Yes. Departments and locations let each region see its own equipment while central teams retain the estate-wide view.
What about high-value specialist equipment?
High-value categories can require approval before issue and capture condition on handover, so the items that matter most carry the most accountability.
FAQ
Questions, answered
Can we track calibration certificates against instruments?
Yes. Attach the certificate and record the next due date, so the evidence and the deadline stay with the instrument itself.
Does it work across multiple depots?
Yes. Locations are hierarchical, so depots, vehicles and sites can all hold equipment and roll up into a single view.
What happens if an instrument goes out of calibration?
It is flagged on the asset, so it can be pulled from service before it is used rather than after the work is questioned.
Can field crews update records without a signal?
Yes. Offline-first mobile means remote sites and substations do not block the work; changes sync on reconnection.
Is there an API for our existing systems?
Yes. A documented REST API and webhooks are available on every paid tier, so asset data can flow into the systems you already run.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.