Check equipment out by scanning its label, selecting the named person receiving it, recording condition and capturing a signature on the device. That produces a custody record and a PDF agreement. Checking it back in records condition again and closes the custody.
Custody answers the question every ops lead asks: who has this, and since when? Stackroom keeps that unbroken and provable.
Assign and return
- 1Assign to a person
Pick the holder and a held-by date. The current holder is always visible on the asset.
- 2Capture a signature
The person signs on the device to accept the handover — a PDF agreement is generated automatically.
- 3Return it
On return, capture a return signature. The custody history records the full round trip.
Approvals for high-value gear
Turn on the checkout request workflow so certain assets need a sign-off before they leave. Approvers get notified, and nothing walks off unapproved.
Offboarding someone? Use their custody record to clear every asset assigned to them, with a clearance certificate.
Frequently asked questions
Can I check out several items at once?
Yes. Multiple items can be issued in one action against a single holder, which matters for onboarding where somebody receives a laptop, dock, monitor and headset together.
Is a signature required?
No, but it is what turns a record into evidence of acceptance. A sensible split is signatures on high-value or portable equipment, and recorded custody without one for lower-value shared items.
What if equipment moves straight to another person?
Record it as a direct transfer rather than a check-in followed by a check-out. It is one action, and it keeps the custody chain unbroken even though the item never returned to a store.
How do I see what somebody currently holds?
Their record lists every open custody with the date each item was issued. That list is also what makes offboarding a checklist rather than an investigation.